Office manager

Zeeks is an international IT company. Our efforts concentrate on building and promoting websites for the iGaming industry.

We are always looking for new ways to achieve better results in our work. That is why we live by the following values:

📌Focus on the result — understand the goals, and achieve the result.

📌Constantly improve processes and work environment.

📌Expertise — become an expert in what you do.

📌Identify needs and exceed expectations of users/partners/colleagues.

📌Effectively interact with everyone for the result.

We seek an energetic and responsible professional for the position of Office Manager, who will ensure smooth office operations, create a cozy atmosphere, and take on various tasks.

If you share our values, know how to find different ways to achieve goals, and develop professionally in the same rhythm as the company and technologies — welcome to Zeeks!

What we’re looking for:

• desire to develop as an office manager: perseverance and proactivity;
• Ability to prioritize tasks, stay focused on the main objectives, and quickly adapt to new circumstances as you’ll be handling critical tasks and ensuring their timely completion;
• Ability to independently solve problems and react promptly to changes;
• Effective communication skills as you’ll be interacting with colleagues and contractors;
• Ability to articulate and present ideas, as you’ll have the opportunity to influence decision-making and present your ideas;
• Experience with Microsoft Office suite and Google Docs/Sheets/Forms/Calendar;
• Fluent in Ukrainian, and English proficiency at a conversational level.

Will be a plus:

• 1 year of experience in positions such as Office Manager/Personal Assistant/Administrator.

Your responsibilities will include:

• Maintaining office order throughout the day (the video tour of our office);
• Procuring necessary resources for seamless office operations (groceries, coffee, water, office supplies);
• Organizing corporate breakfasts, massage sessions, happy hours, as well as assisting in the preparation and execution of events in collaboration with the HR & Event manager;
• Welcoming employees on significant occasions (both in Ukraine and abroad), preparing and sending get-well boxes, as well as developing and implementing branded products;
• Preparing for the arrival of new employees: assembling Welcome boxes, printing photos for the birthday board, updating information in corporate resources, and administering them;
• Budgeting office expenses and ensuring compliance;
• Asset management of the company’s facilities jointly with a representative from the Finance team and conducting inventory;
• Managing the corporate library of the Kyiv office;
• Setting up remote workstations for employees and compensating for workstation rentals in coworking spaces;
• Monitoring the functionality of all devices and systems and timely response in case of malfunction;
• Managing the reservation process for workstations in the office through the coworking system;
• Conducting thematic surveys regarding office arrangement and implementing relevant suggestions;
• Creating and updating documentation regarding administrative office processes.

Here are some reasons to join our team:

• the opportunity to implement interesting projects in a product IT company;
• flexible work schedule: the opportunity to start your working day from 8 to 11 a.m. in the office in Pechersk; we ensure uninterrupted operation (the office is equipped with generators and starters);
• we care about work-life balance and offer 18 working days of paid vacation, additional 5 days off as well as a Birthday day off, and 5 sick leaves (without certificates and sick leaves);
• we support your hobbies: compensation for sports, participation in sport events, and volunteer activities;
• assistance in your professional and personal development: compensation for learning foreign languages ​​and individual educational programs/training, corporate library;
• taking care of your health: budget for helthcare services, massages in the office;
• rest and study with us: corporate parties, team buildings, seminars, game room with ping pong.

If you are ready to make our office an even better place to work and grow, we are waiting for you!